For commercial documents, PDF is the de facto standard.
PDFs are widely used for disseminating various business papers, contracts, press announcements, and more.
But what about this particular file type has made it so widely adopted? Keep reading to find out why your company should be using PDF documents.
1. Put your money and time to better use.
Saving money and time are two of PDF’s most significant benefits.
By turning paper documents into PDFs, you may send them quickly to anyone worldwide without waiting for them to be delivered. Save money on printing costs as well.
2. Use whichever machine you like, whenever you want.
PDF files can be opened and viewed on any computer or mobile device.
Thus, you are liberated from the constraints of location and equipment.
You can also edit PDFs on the go with online tools like Adobe Acrobat online services, which allow you to add text and comments to PDF files.
Also Read: 15 Best PDFCreator Alternatives in 2022
3. Avoid leaking sensitive information by locking up essential papers.
PDFs can be password-protected to prevent unauthorized access to private data.
Because of this, sensitive papers like contracts and business plans can be freely exchanged without fear of disclosure.
4. Do not lose the format.
It’s common for text files to lose their formatting when transferred to a new computer or device.
The original document’s formatting, styles, and images are preserved when converting a file to PDF format.
They render consistently well across platforms and devices.
5. Simple file sharing is made easy.
Compressing PDF files does not dramatically diminish the quality of the graphics or text they contain.
PDFs can be compressed to reduce their file size, making them more portable and convenient to save.
6. Get all of your paper records online and digitized.
Acrobat’s web-based services simplify transforming your files into PDF format. Text documents, spreadsheets, PowerPoints, and photos can all be converted.
Files can be compressed, forms can be signed, and PDFs can be password protected, among many other features.